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document managment system

Document Management System (DMS) is a computer system or suite of programs designed to store and track electronic documents and other media.


Document Management Systems are the ideal way to share information within an organisation and with company partners.

DMS can be integrated into a company intranet system or as a stand-alone repository. The system allows the sharing of documents with a wider group over a secure network.

Typically most companies store documents on a file server or shared drive on their computer network.

» The drawbacks of this are:

1. Documents are not stored in the correct location.
2. Some users cannot access certain drives and cannot see public documents.
3. Certain documents should only be shared with authorised individuals.
4.Multiple uncontrolled versions are prevalent in the organisation.
5.Documents are difficult to search for.

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